At this time of year, energy is also waning, but we still feel that there is still a lot to do. We want to support you by telling you about some very useful methods when it comes to properly planning your workload and the time you invest in it, thus increasing your efficiency.
Try them out and choose the one that best suits your needs and way of working!
1. POMODORO METHOD
When you're working or sitting down to plan the next steps of your business, you can only focus for so long before your mind starts to wander. Taking frequent breaks helps, but if you don't specifically schedule time for them, it's all too easy to sit and work for hours on end or, on the contrary, extend the break and feel like you ultimately didn't get what you should have done.
The Pomodoro method helps you avoid this problem by breaking your day into 25-minute focus sessions followed by five-minute breaks. The length of work and break times can vary depending on what you prefer, but here's the basic process:
Start a timer for 25 minutes.
Work until the timer goes off.
Take a short five-minute break.
Every four pomodoros (focus periods), take a longer break, usually 20 to 30 minutes.
2. EAT THE FROG (“¡Cómete la rana!”)
Your workday probably consists of many different tasks. Some are more important than others, and there will also be tasks that you would rather not do at all and that you are more likely to put off.
The key to this productivity method is a to-do list. Divide your to-do list into the following categories:
Things you really don't want to do, but REALLY have to do
Things you want to do and should do
Things you want to do but don't really need to
Things you don't want to do and don't really need to do
Your focus, or your “frog,” are the tasks that you would classify as the first point, so that frog or frogs are the ones you have to “eat” no matter what. If you have two or more frogs, try to tackle the “frog” or the biggest task first.
3.
Kanban is a simple project management method, based on principles of visualizing the workflow and limiting the amount of work in progress.
The simplest Kanban board consists of just three columns: To Do, Doing, and Done. By simply dividing the workflow into these three categories, you are allowing the process to be simplified and made more efficient. Some of the benefits of this method are:
Allows you to view work and workflow
Limit work in progress
Managing the flow
Working collaboratively
If you want to implement this method, we have a useful template for you to download philippines mobile number and put into practice. Click HERE.
4. EISENHOWER METHOD
To manage time and establish priorities with the Eisenhower matrix, firstly, the pending tasks are defined and then, each of them is given a rank of relevance or importance, taking into account, for example, the maximum delivery time, the estimated hours that will have to be dedicated to said task, etc. In this way, we must place them on 4 different boards:
“Important” and “urgent” tasks
“Important” but “not urgent” tasks
“Not important” but “urgent” tasks
“Not important” and “not urgent” tasks
Having a short- and medium-term plan, knowing what pending tasks are and managing said tasks, saves unnecessary worries , which at the same time is good for productivity, motivation and satisfaction both in your work life and in everything related to your business.
If you want to implement this method, we have a useful template for you to download and put into practice. Click HERE .
5. GTD METHOD
The GTD method is based on a basic principle: all tasks should be recorded in writing to ensure that none are forgotten and to reduce the mental load , since it is now no longer necessary to always remember everything. Once the obligation to constantly think about pending tasks is eliminated, the mind will no longer be overwhelmed by thinking about everything that remains to be done.
By planning in writing, the brain can be confident that everything will be done on time and that nothing will be left undone . This way, during moments of rest and leisure, the brain can really recover and, while working, by not having to worry about any pending tasks or tasks that “must not be forgotten”, it can focus on the task at hand.
This method recommends breaking down larger tasks into smaller sub-tasks with specific dates. Reviewing them regularly ensures that projects and tasks are always under control.